ADIA Lab Symposium 2026
Privacy Notice

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1. Introduction

This Privacy Notice explains how ADIA Lab ("ADIA Lab", "we", "us", or "our") collects, uses, stores, and shares personal data in connection with your registration for and participation in the ADIA Lab Symposium 2026 (“Symposium”) and related events, activities, communications, livestreams, recordings, and networking opportunities.

We are committed to processing personal data in accordance with applicable data protection laws, including the ADGM Data Protection Regulations 2021.

2. Who We Are

Data Controller:

ADIA Lab RSC Limited
Level 26, Al Khatem Tower
Abu Dhabi Global Market Square
Al Maryah Island
Abu Dhabi, United Arab Emirates

3. Personal Data We Collect

We may collect and process:

  • Name

  • Employer / organization

  • Job title

  • Email address

  • Telephone number

  • Country of residence

  • Registration details

  • Dietary or accessibility requirements voluntarily provided

  • Event attendance information

  • Photographs and video recordings

  • Livestream participation data

  • Networking preferences

  • Communications with us

  • Technical information relating to use of event platforms and websites

4. How We Use Your Personal Data

We use your personal data where reasonably necessary to organize, manage and operate the Symposium, including to:

  • process registrations;

  • manage attendance, access control and event security;

  • communicate event updates and logistical information;

  • facilitate participation in sessions and networking activities;

  • prepare name badges and attendee materials;

  • deliver livestreams and recordings;

  • document, record and report on Symposium activities;

  • create and share photographs, recordings, presentations and other Symposium content;

  • publish Symposium content through ADIA Lab's website, social media channels, newsletters and other communication platforms;

  • support educational, research and knowledge-sharing activities;

  • respond to enquiries;

  • improve future events; and

  • comply with legal and regulatory obligations.

We do not use your personal data for unrelated purposes, biometric identification, AI model training, or to suggest that you endorse ADIA Lab, its activities or its partners.

5. Photography, Filming and Recording

Photography, audio recording, video recording and livestreaming will take place during the Symposium. ADIA Lab may capture and use photographs, audio recordings and video recordings that include attendees, speakers and other participants for the purposes of:

  • administering and documenting the Symposium;

  • livestreaming and providing access to event content;

  • producing post-event recordings;

  • educational, training and research purposes;

  • knowledge-sharing and public engagement activities;

  • publications, media materials and event reporting;

  • ADIA Lab's website, newsletters, social media channel, including but not limited to, Instagram, TikTok, LinkedIn and YouTube channel;

  • promotional and marketing materials relating to ADIA Lab and its activities; and

  • institutional, historical and archival purposes.

Attendees may be included incidentally in such materials as part of normal event coverage. While ADIA Lab will take reasonable steps to respect attendee preferences and manage photography and filming in an appropriate manner, due to the nature of a large event it may not be possible to avoid incidental inclusion in background footage, audience images or livestream recordings where an individual is not the focus of the recording.

Where individuals are intended to be featured more prominently, such as speakers, panelists, award recipients, interview participants or other identified attendees, ADIA Lab may provide additional information or make separate arrangements, as appropriate.

6. Sharing of Personal Data

We may share personal data with:

  • Event management providers

  • Registration platform providers

  • Venue operators

  • Technology and livestream providers

  • Professional advisers

  • Governmental or regulatory authorities where legally required

Recipients will only process personal data for legitimate event-related purposes and under appropriate confidentiality and security obligations.

7. International Transfers

Your personal data may be accessed, stored, or processed in countries outside the United Arab Emirates where our service providers operate. Where international transfers occur, ADIA Lab will implement appropriate safeguards as required under applicable data protection laws.

8. Data Retention

Personal data will be retained only for as long as necessary to:

  • Manage and administer the Symposium;

  • Maintain event records and archives;

  • Comply with legal, regulatory, audit, and reporting requirements;

  • Support legitimate research, educational, historical, institutional, and archival purposes; and

  • Promote and document the Symposium and related ADIA Lab activities, events, publications, and outreach initiatives.

9. Your Rights

Subject to applicable law, you may have the right to:

  • Request access to your personal data;

  • Request correction of inaccurate personal data;

  • Request deletion of personal data;

  • Restrict certain processing activities;

  • Object to certain processing activities;

  • Withdraw consent where processing is based on consent; and

  • Lodge a complaint with the relevant supervisory authority.

10. Security

ADIA Lab maintains appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, disclosure, or alteration.

11. Contact Us

For questions regarding this Privacy Notice or our processing of personal data, please contact:

ADIAData.PrivacyManager@adia.ae